Asilomar Booking Policies
Catering
Asilomar maintains an in-house catering policy; food and beverage may not be brought on grounds.
All catering orders are to be turned into the catering office 30 days prior to the event dates. Guaranteed attendance counts are due 7 days prior to event. No reductions or cancellations may be made after 7 days prior to your event.
Special Request Meal Services
Vegetarian meals are always available upon request, For those with dietary or medical restrictions, we ask to be notified of specifics at least 7 days prior to your event.
Beer and Wine
Asilomar Conference GroundsSM requires that all beer and wine be purchased from our facility. We are happy to accommodate special orders, please ask your coordinator for additional details.
No distilled spirits (hard liquor) of any kind are allowed on the conference grounds.
Beer and Wine service is limited to a maximum of four (4) consecutive hours within any given day. Beer and wine can only be served between 11:00 AM and 10:00 PM
Whenever beer and wine is served, food must be available in appropriate amounts to the size of the group.
An Asilomar Bar Server is required at any event where beer and wine will be served.
The Meadow and Asilomar State Beach Usage
The Meadow and Asilomar State Beach are sensitive ecological areas and we request the consideration of your guests with the protection of the environment.
Standard white folding chairs used for ceremonies in the Meadow and on the Beach will be provided by Asilomar for an additional cost. Please see your coordinator for additional details.
Ceremony space is blocked one hour prior to the wedding start time and one hour following the wedding start time. Additional time may be requested, based on availability.
Decorations
To preserve the historic integrity of our buildings, Asilomar does not allow anything to be taped, tacked or glued to the walls, windows or any permanent fixtures of the inside or outside of the room.
Asilomar does not allow balloons to be tied to any outdoor area for fear that they may come loose and cause a hazard to our local wildlife.
Any candles used must be placed inside of appropriate candle holders, and must be fully contained (including the flame) at least 1 inch inside of the container.
If extensive clean up of decorations (i.e. confetti) left by the client is required, additional labor charges may apply.
Guest Parking
All traffic laws are enforced by the California State Park Rangers, and violators will be cited. Please advise your guests to park only in designated areas.
Rental Items
Asilomar is not responsible for any lost or stolen rental items that are left at the ceremony sight during the reception.
Music Policy
Asilomar will allow both live bands as well as Disc Jockey music. However, as a courtesy to our overnight guests we do not allow music to be played after 10:00pm.
Deposit / Payment Policy
- Asilomar requires a non-refundable deposit equal to the amount of room rental in order to block the space. Space will be changed from tentative to definite when a signed contract is received. Asilomar will not hold dates without the appropriate deposit.
- Payment for the wedding is due in full 7 days prior to the wedding date. Any additional costs incurred the day of the wedding are due upon conclusion of the event.
- Deposits / Payments can be made by Visa®, Mastercard®, American Express®, Check or Cash.
Asilomar reserves the right to revise and/or update any of the above policies and information.
To speak directly to an Asilomar associate, please call (831) 642-4222. Or email one of our coordinators at AsilomarSales@dncinc.com
